Board portals act as a central repository for all information about the board. They allow directors to access current and relevant information from anywhere. They can then prepare for meetings, organize their tasks and collaborate with colleagues on projects. Board members are also authorised to sign documents with digital signatures, eliminating the need for expensive printing and distribution.
The use of a board portal enables organizations to cut down on significant cost and time, while enhancing efficiency and effectiveness. It is important to consider the specific needs of your organisation when choosing the best board management software. You should select a provider with a competitive price and solutions that satisfy the needs of your board.
In the past, Boards used to receive paper-based meeting packs for board meetings via courier, which would take days to be delivered and opened. Through a portal for boards, the process is reduced to hours, and meeting agendas, reports, presentation and other materials can be sent out immediately to attendees. The board portal can also be used to host video-telephony conferences offering a consistent experience for directors.
It is essential that the portal for board members chosen is secure. This includes features such as encryption of data and password complexity controls, as well as tracking user activity to reduce the possibility of unauthorized access. It should also be able to demonstrate its compliance with industry standards, like ISO 27001, SOC 2 certifications and facilities offering physical and procedural security.